Our client is a large regional and dynamic legal practice, providing a wide range of services to meet the needs of businesses and individuals – whether locally, regionally, nationally or internationally. What makes our client stand out from the City firms is our commitment to providing excellent customer centric service delivery and our ability to provide an honest, competitive price for our services.
As a firm with a collection of partners, they are ambitious to grow the business and maintain and enhance our reputation for outstanding relationships. They do this through there firms’ values which are instilled within the life blood of our organisation.
Role Purpose
To assist the Firm’s Facilities Manager looking after their offices, their people and the contracts they run. This is a varied admin and hands on role based from there Head Office, with the need for your own transport to drive between their other offices occasionally. A mileage allowance and business travel insurance is in operation.
Key Accountabilities:-
The varied role with have several key accountabilities, split out in to various areas of the role:-
- Dealing with the facilities and building management for all offices including repairs, maintenance, contract management. Taking a proactive approach and arranging necessary repairs or corrective action with the contractors for property and equipment;
- Carrying out minor repairs at a basic DIY level (training will be provided), maintaining safe and clean offices and car parks;
- Assisting with moving furniture and our people around the offices;
- Liaising with managing agents/landlords and contractors regarding building management and managing contractors on site;
- Assisting with ad hoc projects from office moves to improving our workspaces;
- Responsible for ordering and maintaining stock levels of consumables, stationery etc.
Facilities services
- Assisting with the management, review and auditing of our contracts such as cleaning, post, archiving with analysis for continued improvement;
- Assisting with the post, archiving and client facing services;
- Maintaining a supportive relationship with our indirect reports for cleaning and maintenance contracts.
- Carrying out legislative testing (training will be given)
Health & Safety
- An understanding of the importance of H&S at work. You will receive training and support to become IOSH qualified to carry out audits and assessments;
- Arranging external audits and testing and responsible for maintaining compliance, diarising and arranging follow up.
Skills/Experience/Qualifications required to perform the role:
- A willingness to get involved in all levels of tasks from clearing rubbish to managing contracts with the team.
- Keen to look for improvements that will benefit the team and our people.
- Happy to learn or have basic DIY skills at a level where minor repairs/maintenance tasks etc can be carried out.
- Confident, helpful with the ability to work with our people, clients and contacts from all levels of the business in a confidential and professional manner.
- Organised with attention to detail, good admin skills (able to use Microsoft Word, Excel and Outlook and learn new systems) and a proactive approach to all aspects of the job.
- Confident to work under pressure and deadlines as part of a team and on your own.
- Able to assist in moving furniture from time to time.
Personal Competencies: Values
- Enthusiastic and compelling communicator (verbal & written)
- Passionate about the business – both today and tomorrow
- Able to work effectively with colleagues and clients alike and able to adapt communications to suit different audiences
- Long term thinking combined with ability to react quickly to tactical requirements
- Comfortable working under pressure and towards deadlines
- Cares about people (hearts and minds)
- Engenders trust and credibility through actions
- Excellent administrative and IT skills
What happens next?
- We’ll take a look at your application
- We’ll review it in line with our client’s requirements and assess if you’re a match for the role
- We’ll call you for a chat about the position to learn a little more about you and your personal aspirations
- We’ll video call you or invite you to Cummins Mellor HQ to meet with our team and discuss the next steps in your career
Not ready to apply?
If you’re looking for some more information, then please give us a call.
Speak to Amy Coates
Permanent Recruitment Consultant
T: 01254 239363
E: amy.coates@cumminsmellor.co.uk